How fast does ORchestrate build a schedule?

Seconds. Load your staff and the day’s case list, hit "Allocate Staff," and a complete, constraint-compliant schedule returns in seconds — with any coverage gaps surfaced immediately.

What systems does ORchestrate integrate with?

ORchestrate imports staffing and case data from Qgenda, Medaxion, OR Control, EPIC, and Excel — or you can manage everything natively inside ORchestrate.

Do we have to replace our current scheduling software?

No. There’s no rip-and-replace. Whether you run a sophisticated platform, a spreadsheet, or a whiteboard, ORchestrate meets you where you are and takes it from there.

How much does OR scheduling cost a group today?

Between $100,000 and $600,000 per year in total schedule-management cost — the equivalent of half to three full CRNA salaries — plus hidden costs like last-minute locum fees, overtime, and OR downtime.

Who provides support?

The founders, directly. There’s no ticket system and no third-party support queue — issues go straight to Braden and Mitch and get fixed immediately.

Intelligent Anesthesia Scheduling Platform

Your entire group staffed in one click.

Upload your staff. Upload your cases. Hit one button — a complete, constraint-compliant OR staffing schedule in seconds. For groups of 10 providers or 500, across one site or twenty.

Start your free trial See how it works ↓

10–500 providers1–20 sitesBuilt by a chief CRNA

Demo

The Problem

Scheduling your OR costs more than you think.

Up to $0/day

in scheduling stipends — physicians and CRNAs building schedules, up to 20 hrs at a high clinical hourly rate

$0–100K

annual salary for a dedicated anesthesia scheduler — a full-time hire to do what one button handles

$0–600K

total annual cost of schedule management — half to three full CRNA salaries, depending on group size

0 hours

to build and finalize a single day's schedule for the next day

The hidden costs are worse

Coverage gaps discovered too late — last-minute locum fees, overtime paid to fill holes, and OR downtime from staffing mismatches.
Every hour a physician or CRNA spends scheduling is an hour of clinical capacity — and billable time — lost to administrative work.
Human error is unavoidable at scale: credentials missed, preferences ignored, travel time unaccounted for — and every mistake ripples through the day.

The human cost

Chief CRNAs and anesthesiologists burn out carrying this load week after week — and providers cite inefficient scheduling as a top reason for leaving their groups.

As a chief CRNA scheduling 300 providers across 20+ hospitals and surgery centers, my team spent 12 hours a day on the schedule. I knew there had to be a better way.

Braden Clark — Chief CRNA & Co-Founder

The Solution

One button. Everything staffed.

Instant Schedule Generation

Built in Seconds

Load your staff data and today’s case list. Hit "Allocate Staff." A complete, constraint-compliant schedule is built in seconds — not hours.

Smart Provider Matching

Right Room, Right Provider

Each provider is matched to their ideal room based on credentials, shift and pecking-order duration, home-hospital preference, and travel time. Shift workers get home faster. Pecking-order groups run efficiently.

Human Override, Always Available

You Stay in Control

Pre-place a provider in a room you know they’re great for. Schedule a request case manually. Set any preference you want — then hit allocate. And once the schedule is built, keep adjusting: move anyone at any time and ORchestrate reworks the rest around your change.

Built to Get Smarter

Improves Over Time

Your manual overrides are used to shape future allocations — the more you tailor ORchestrate to your group, the better it fits the way you actually staff.

How It Works

ORchestrate starts your day.

Your board runner’s judgment, rendered as code — and it plugs into the tools you already run.

Staff data loaded

Available providers, credentials, preferred home hospital, shift hours, and pecking-order details entered once — updated as your roster changes. Import directly from Qgenda, upload an Excel spreadsheet, or build and manage your roster natively inside ORchestrate.

QgendaExcelORchestrate Native

The day's case list ingested

Cases per room, per facility — with expected duration and site-specific requirements. Imported from Medaxion, OR Control, EPIC, and more, or entered directly into ORchestrate.

MedaxionOR ControlEPIC

Set any preferences (optional)

Pre-schedule a requested case. Place a strong provider in a specific room. Lock in anything you want — the algorithm builds the rest around it.

Hit "Allocate Staff"

Every constraint evaluated simultaneously. A compliant, optimized schedule returns in seconds. Coverage gaps surface immediately — before the first case begins.

Every day makes the next one stronger

Your changes and the schedules that work shape how ORchestrate staffs your group going forward — so every day builds on the last.

Smart Matching

The right provider in the right room.

Working with shift workers? Pecking order? Both? ORchestrate finds the optimal room assignment for every provider — weighing every variable simultaneously so no one has to.

Credentials
Shift Duration
Pecking Order
Home Hospital
Travel Distance
Case-Type Strength
Provider Preference
Site/Case Requirements

Multi-site?Minimize travel.

Single-site?Maximize speed.

reduction in scheduler workload — what took hours now takes seconds.

See your own group staffed in seconds.

Here’s a real sample day. Hit Allocate Staff and watch ORchestrate fill the board.

ORchestrate

Operating Room Board

Target Time:07:00Who’s free?

Downtown HospitalVanceOkaforSloanNguyen16 ORs running

Float CRNAs+ Float (drop CRNA)

Operating Room

05:0006:0007:0008:0009:0010:0011:0012:0013:0014:0015:0016:00

Hernia RepairLiver ResectionCholecystectomyKnee Arthroscopy

Knee ArthroscopyCarpal Tunnel ReleaseMastectomy

TonsillectomyAppendectomyRotator Cuff RepairSeptoplasty

SeptoplastyHip ReplacementThyroidectomyLumbar Fusion

Lumbar FusionCataractColonoscopyBunionectomy

BunionectomyHysterectomyHernia Repair

Liver ResectionCholecystectomyKnee Arthroscopy

Carpal Tunnel ReleaseMastectomyTonsillectomyAppendectomy

AppendectomyRotator Cuff RepairSeptoplasty

Hip ReplacementThyroidectomyLumbar Fusion

CataractColonoscopyBunionectomy

HysterectomyHernia RepairLiver ResectionCholecystectomy

CholecystectomyKnee ArthroscopyCarpal Tunnel Release

MastectomyTonsillectomyAppendectomy

Rotator Cuff RepairSeptoplastyHip Replacement

ThyroidectomyLumbar FusionCataract

Start your free trial

The Morning Advantage

Know your gaps before the first case starts.

The moment you hit allocate, coverage gaps surface. No more afternoon scrambles — your group has the information early, and with information comes leverage.

07:00

Schedule generated instantly

The algorithm runs against today’s cases and staff. Every room assigned, every gap identified in seconds.

07:15

Coverage shortfalls visible

Leadership knows exactly which rooms are at risk, at which sites, and why — no phone calls to piece it together.

07:30

Strategic conversations begin

Talk to hospital or surgery-center leadership about consolidating rooms, pushing cases, or trimming the slate — on your terms, not in crisis mode.

08:00

Decisions made deliberately

Call-ins authorized on purpose. OT and locums avoided where possible. Excess coverage at one site redeployed to sites that need it. The group is in control.

With information comes leverage.

Your Data, Working For You

Your data tracks everything.

ORchestrate starts your day. It also tracks it — turning every schedule into an evidence engine for negotiation, dispute resolution, growth, and reclaimed leadership time.

Contract leverage, backed by facts

Negotiate Smarter

How many days has your group covered above the contracted room count? ORchestrate tracks every one. When you need to hold the line on a tough day, show hospitals exactly how flexible you’ve been — and ask for the same in return.

Flip rooms? We’ve got the receipts

Silence Surgeon Complaints

Ortho surgeon claiming they "never get a flip room"? Pull the data. ORchestrate tracks every assignment, every room flip, every day — accurate historical records instead of your word against theirs.

Expand with confidence, not guesswork

Grow Your Practice

Negotiating a new site contract? ORchestrate models how many additional providers you’d need to staff it. Present real staffing-efficiency metrics and make acquisition decisions on hard numbers — not gut feel.

Reclaim hours for what matters

Free Your Leaders

When your chief CRNA or chief anesthesiologist isn’t building schedules, they’re recruiting providers, planning staff events, tackling billing — or back in a room delivering care. One button replaces their biggest daily time drain.

Bring Your Data

We work with what you already have.

No rip-and-replace. No starting from scratch. Whether your group runs a sophisticated platform or is still on a whiteboard, ORchestrate meets you where you are.

Outside Software

Import staffing and case data for ORchestrate to manage — compatible with Medaxion, Qgenda, OR Control, EPIC, and more.

MedaxionQgendaOR ControlEPIC

ORchestrate Native

Manage all staff data, PTO, scheduling, and history directly inside ORchestrate — no third-party needed.

StaffPTOSchedulingHistory

Whiteboard / Manual / Excel

Just starting out? We’ll help you enter your data. Any starting point works — ORchestrate meets you where you are.

WhiteboardExcelManual

Your Data In

Any source

ORchestrate

Optimized Schedule Out

Fully StaffedGaps IdentifiedOne Click

Who We Are

Built by someone who lived this problem.

Braden Clark

Chief CRNA · Co-Founder · Austin, TX

Braden is a chief CRNA managing scheduling across 20+ hospitals and surgery centers in the Austin metro — overseeing 300 anesthesia providers daily. Every pain point ORchestrate solves is one he lived firsthand: the scheduling stipend, the 12-hour days, the burnt-out chiefs, the providers citing travel as a reason for leaving. This isn’t a software company that read a whitepaper about anesthesia — this is someone who did the job.

ORchestrate freed me from scheduling so I could focus on recruiting, building team culture, and doing the work I actually love — being in the OR.

Mitch Newell

Software Engineer · Co-Founder · Austin, TX

Mitch is a full-stack engineer who built the entire ORchestrate platform from scratch — front-end, back-end, data integrations, and the scheduling algorithm. When you have an issue with ORchestrate, it goes directly to Mitch — not a third-party support queue.

There’s no ticket system. No triage. Problems come straight to us and get fixed immediately. That’s not a marketing line — that’s just how we run the company.

Braden and Mitch were fraternity brothers at Samford University in Birmingham, Alabama. They each ended up in Austin independently — Braden for his career in anesthesia, Mitch for software. They reconnected, Braden described the scheduling problem, and ORchestrate was born.

As heard on the Atomic Anesthesia podcast

The anesthesia staffing shortage is real. ORchestrate helps you meet it.

Our co-founder and chief CRNA, Braden Clark, joined the Atomic Anesthesia podcast to talk through the state of anesthesia, why the staffing shortage is squeezing groups, how to interview well, and the one “can’t-miss” item for anyone interviewing — plus how ORchestrate helps groups cover more of the board with the providers they already have.

Listen to the episode →

Get Started

The future of scheduling is already here.

Accurate. Efficient. Automated.

Tell us your setup. We’ll show you your own schedule, generated live — and you’ll talk to the founders, not a sales team.

01Share your staff size and current scheduling setup
02We configure ORchestrate for your workflow and data sources
03Start your free trial
04Go live and get your mornings back

When you request a demo, you’re not booking an SDR — you’re reaching Braden and Mitch directly. There’s no ticket system and no triage. The founders answer every request personally, usually the same business day.

Prefer email? sales@or.chestrate.com